Accounts Receivable Cash Processor

Company Name:
Southern Wine and Spirits of Upstate New York
Title: Accounts Receivable Cash Processor
Location: Washington-Puyallup
Other Locations:
The Trade A/R
Processor is located in Puyallup, Washington and responsible for processing payments
for Southern's Wine and Spirits Distribution business in the State of
Washington. Trade A/R refers to the payment for product delivered to licensed
retail customers which may include restaurants, bars, grocery and chain stores,
independent retailers, etc. The terms of these sales are COD so a great
majority or the A/R processing revolves around payment application and
reconciliation. The Trade A/R Processor reports directly to the Trade A/R
Supervisor, also located in Puyallup and is part of the Accounting Department
made up of a combination of approximately 10 supervisors and staff level
The Trade A/R
Processor will work with the daily Trade A/R for Washington:
Certain functions may
be performed locally (WA) by the A/R Supervisor and Processors
Other functions may be
performed by Corporate Shared Services (FL).
Regardless of where
the functions are performed, the A/R Processor is responsible for ensuring
accurate, complete and timely:
o Driver Route
Settlement - Working with Warehouse and Distribution personnel to ensure that
proper settlement procedures are being followed as drivers return to the
warehouse. This includes reconciling:
Invoices and pickups
Returned product
Payment (Checks, Cash,
Payment information
written on either the Driver Route Sheet or Invoice
Proper use of tamper
proof drop bag
Payment application in
the Order to Cash system - From the tamper proof drop bag:
o Separating Payment
(Checks, Cash, etc.) and paperwork (invoices, pickups, etc.)
o Reviewing invoices and
Driver Route Sheets for notations
o Separating those
invoices that may require a credit memo
o Sorting payments into
o Applying those payment
batches into the Order To Cash System
Bank Deposit:
o Scanning checks
locally into the bank's System 21 system
o Preparing a deposit
for cash and any checks that could not go through System 21
Credit memos - The
warehouse management system will automatically create a credit memo for any
product returned by the customer and/or driver. The Trade A/R processor is
responsible for reviewing these and reconciling them to the credit memo
information written on the invoice.
A/R reconciliation in
the Order to Cash System of any outstanding open A/R items (e.g., invoices,
payments, short pays, credits, etc.)
Communication to Sales
regarding any payment to invoice discrepancies such as short pays for pricing
discrepancies, etc.
Resolve internal and
external customer issues by returning/acknowledging phone calls and emails in a
timely manner and providing responses and resolutions timely.
Gain an understanding
of the beverage alcohol industry.
Provide excellent
customer service with internal and external customers, including division
personnel, personnel from other divisions, vendors and other outside personnel
Other duties as
Required Skills:
2-3 years of
experience in Accounting and/or Accounts Receivable
Proficiency with
Microsoft Office and Intermediate Excel.
communication skills (verbal & written)
Strong analytical and
interpersonal skills
Basic knowledge of
accounting and finance principles
organizational, and time management skills.
Team player,
energetic, self-starter, motivator
Ability to organize
and prioritize workload in order to meet deadlines
Flexible to adjust to
changes in responsibilities, procedures, or working conditions.
Critical nature of
this job may require extended hours.
Perform other related
duties and special projects as assigned.
Preferred Credentials
Associates Degree
Accounting & Finance

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